Student Assistant FAQ
Below find general information on the hiring and enrollment requirements for Student Assistants as well as student pay information.
Student Assistants are hired by departments. Departments are responsible for updating student employment records in PeopleSoft. Departments must direct all student assistants to Human Resources within three days of their employment to complete employment forms.
By law, all employees are required to complete the employment documents within three days of thier hire date. Students who do not complete this requirement are not authorized to work. All employment documents can be completed at Human Resources, Joyal 211. The verification process requires documents that establish work eligibility and identity. Examples of such documents are found in the I-9 Form.
Additionally, the Chancellor's Office requires new employees to present thier Social Security Card for payroll purposes.
The new hire forms are found in the Forms and Publications Student Assistant Forms section.
Students assistants must be currently enrolled at Fresno State. The minimum units for undergraduates are 6 units and 4 units for those enrolled in graduate work.
Continuing students must haven taken courses in the preceding Spring Semester and be accepted for classes in the following Fall Semester in order to be eligible for employment during the Summer. (If the student graduated, they are eligible to work as a Bridge Student Assistant for one semester immediately following the semester of graduation.)
Entering students may be employed as student assistants if they have received formal notice of admission to Fresno State.
Students employed under the Student Assistant or Work-Study class code are limited to a maximum of 20 hours of work per week in combination of jobs during any week in which regular classes are scheduled.
Students may work up to, but not more than 40 hours per week during any week in which classes are not is session.
Student assistants are not eligible for overtime.
|Department||Employee - Go to HR/Payroll services|
|Change Pay Rate||Change Address|
|Termination||Change Tax Withholding|
|Summer Bridge||Change Citizenship Status|
|Notification of Late Timesheets||Update Work Authorization|
All student assistants are covered by Workers’ Compensation Insurance. All accidents, regardless of how small, must be reported to work site supervisors as soon as possible. Failure to notify supervisors promptly of an injury may relieve the State of responsibility or liability.
Student Assistants are not eligible for Medical, Dental, or Vision insurance.