Summer Bridge Student Conversion Process
Frequently Asked Questions regarding summer employment for students and graduating students.
Quick Link Resources:
- View the full version of the Summer Student Pay Process here.
- Quick guide to approving time reported for August 1, 2023 for the July pay period (07/01/23 - 08/01/23) found here .
- Student Assistant Summer Conversion Process Guide - NEW!!!
During June and July, student employees attending Summer Session (1870) may work up to, but not in excess of 20 hours per week when school is in session and 40 hours when school is not in session. Student employees not attending Summer Session (1874) may work up to, but not in excess of 40 hours per week.
Departments are responsible for verifying that individuals classified as an 1870, are attending Summer Session and enrolled in at least six (6) undergraduate units or four (4) graduate units.
Graduating student assistants may work in classification 1874 for one term immediately following graduation. The term is classified as the 1st of the month following graduation and ends the day before the next academic term.
For example, a student assistant who graduates in May, can be classified as an 1874 from the beginning of the June pay period until the day before the Fall semester begins.
Student Assistants classified as an 1868 (International Student Assistant) will need to contact the International Office (Continuing and Global Education) for employment eligibility prior to working. Appointments for this classification are terminated at the end of each semester.
The hiring department must properly classify the student employee based on the information in the table below.
|Student Assistant||1870||US Citizen/Permanent Resident, matriculated Fresno State student registered as, at minimum, a half-time CSU student during Summer Session and working during June/July. Limited to 20 hours per week.|
|Bridge Student Assistant||1874||US Citizen/Permanent Resident, matriculated Fresno State student registered as a CSU student at less than half-time status and working during June/July. Limited to 40 hours per week.|
|Student Assistant - Nonresident||1868||Non-US Citizen/Non-Residents, matriculated Fresno State student employee working during June/July. No change in classification is needed. If the individual is enrolled in the Summer Session, then the individual is limited to 20 hours per week (IRS).|
All earnings are subject to Federal and State withholding.
|Classification||Class Code||Subject to Federal and State Withholding?||Subject to Social Security (6.2%) and Medicare (FICA) (1.45%) Withholding?2||Subject to mandatory enrollment in PST (retirement plan) 7.5% rate?1|
|Student Assistant - Nonresident||1868||Yes, but tax treaties need to be considered.||Depends. F, J, M, and Q visa holders are exempt from FICA during their “exempt” years.||No|
|Bridge Student Assistant||1874||Yes||Medicare Only||Yes|
1 Enrollment in the Part-Time, Seasonal, and Temporary (PST) employee retirement program is required. Retirement contributions during employment are available for refund upon separation. Please allow 90 days after separation for the refund. Information and instructions for requesting a refund can be found on the Benefits Services website under: Part Time Retirement Program & PST Fact Sheet. The PST Refund Request Form can be found on the Payroll Services website.
2 Earnings as a student assistant in class code 1870 are exempt from Social Security and Medicare (FICA) coverage pursuant to IRS Code Section 3121(b) (10). To remain in compliance with IRS regulations, student employees attending Summer Session are limited to 20 hours per week.
Timekeepers and Managers may access the Department Pay Period Report by navigating to MyFresnoState > Reports Portfolio > Human Resources > Department Pay Period Report. From there, please enter/choose your department and the Pay Period you would like to run the report for.