Payroll Services

Adjustments to Pay

Pay for employees may be adjusted in one of two ways to reflect the work hours - Overtime and Shift Differential. Read more below about these two types of pay adjustments.

Overtime is defined as authorized time worked in excess of forty (40) hours in a seven (7) consecutive twenty-four (24) hour period beginning at 12:01 a.m. on Sunday and ending at 12:00 midnight the following Saturday.

Departments should submit overtime to Payroll Services by the 5th day of the month following the month in which the overtime was worked. (i.e. OT worked in January is due by February 5th.)

Overtime is paid on the 15th of following month. (i.e. OT worked in January is paid February 15th.)

Consistent with the Fair Labor Standards Act (FLSA), all CSU employees are classified as either exempt or non-exempt. Non-exempt employees are overtime-eligible.  Exempt employees do not receive overtime, either as cash or CTO. Managers, supervisors, faculty, and some bargaining unit classifications are exempt. The CSU Salary Schedule indicates overtime eligibility under the FLSA category of the class in which the employee is assigned. 

Note: Speak with your department timekeeper or direct manager on any internal reporting processes.

For Payroll purposes and payment, Overtime is submitted on the Miscellaneous Pay Form (Found on the Forms and Publications page) enter the appropriate Payment Earnings ID and number of overtime hours worked. The Payment Earnings ID defines the overtime calculation. 

OTST for straight time (1.0 rate)
OTPR for premium rate (1.5 rate)

Alternatively, if permitted, overtime may be reported as Compensatory Time Off. For more information, visit the CTO page.

Overtime by Bargaining Unit
Unit CBA Reference Overtime Details
C99 Confidentials N/A Eligible
E99 Excluded N/A Eligible
M80 MPP N/A Not eligible
M98 Executive Management N/A Not eligible
R01 UAPD N/A Not eligible
R02,5,7,9 CSUEU Article 19.1-19.8 OT Rate = 1.5*hourly rate.  All overtime shall be paid in time off (CTO) or cash (Article 19.3).
R03 CFA N/A Not eligible
R04 APC Article 28.14-28.25 OT Rate = 1.5*hourly rate (Article 28.16). All overtime shall be paid in time off (CTO) or cash.  If accumulated OT exceeds 120 hours, then all OT beyond 120 hours shall be paid in cash by February 1 of each year (Article 28.18).
R06 SETC Article 23.1-23.14 OT Rate = 1.5*hourly rate (Article 23.2).  If accumulated OT exceeds 240 hours, then all OT beyond 240 hours shall be paid in cash (Article 23.3).
R08 SUPA Article 13.1-13.13 OT Rate = 1.5*hourly rate. All overtime shall be paid in time off (CTO) or cash (Article 13.9)
R10 IUOE Article 12 OT Rate = 1.5*hourly rate. All overtime shall be paid in time off (CTO) or cash
R11 ASE N/A Not elgible

Shift differential is additional pay to an employee scheduled to work shifts other than the 6 AM to 6 PM standard day shift.

The CSU Salary Schedule indicates shift differential eligibility under the Shift Differential category of the class in which the employee is assigned.

For hourly rates and contract lanaguage see Shift Differential Table below.

Shift Differential Rate by Bargaining Unit
Unit CBA Source Evening Shift Night Shift
UAPD N/A    
CSUEU Article 20.6-20.11 $1.35 (Article 20.6) $2.30 (Article 20.7)
CFA N/A    
APC N/A    
SUPA Article 21.17-21.20 $0.23 (Article 21.17) $2.20 (Article 20.18)
SETC Article 24.32-24.36 $1.30 (Article 24.33) $2.30 (Article 20.34)
UAW N/A    
 

  • Evening Shift - An eligible employee who is regularly assigned to work four (4) or more hours between 6 PM and Midnight (exclusive of overtime) shall be paid shift differential for the employee's entire shift.
  • Night Shift - An eligible employee who is regularly assigned to work four (4) or more hours between Midnight and 6 AM (exclusive of overtime) shall be paid shift differential for the employee's entire shift.

On the Miscellaneous Pay Form (Found on the Forms and Publications page) enter the appropriate Payment Earnings ID and the employee's shift differential hours. This code defines the calculation for shift differential pay. Refer to the Miscellaneous Pay Instructions (Found on the Forms and Publications page) for more information about the appropriate Payroll Earnings ID to use.

For some bargaining units, if an evening or night shift employee works overtime, their overtime rate is based on their regular rate of pay plus the shift differential he or she receives. (Refer to Collective Bargaining Unit Agreements referenced in the Shift Differential Table above.)

Departments should submit shift differential to Payroll Services by the 5th day of the month following the month in which the shift differential was worked. (i.e. differential worked in January is due by February 5th.)

Shift differential is paid on the 15th of following month. (i.e. Shift differential worked in January is paid February 15th.)