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Payroll Services

Compensatory Time Off (CTO)

CTO is a term used to define a compensatory action for payment of overtime in future leave credits in lieu of payment in cash.

Non-Holiday CTO

What You Should Know

CTO earned from the prior month is credited to the leave balance on the first day of the next month. All accruals and usage of CTO must be approved by the appropriate supervisor.

For more information regarding your particular unit's CTO guidelines, please find your unit below. 

Reference: HR 2018-06 Premium Pay Programs Pages 7-8

"Under CSU policy, if an employee has been unable to take his/her CTO and has a balance in excess of 120 hours as of December 31, s/he will be paid in cash for all hours in excess of 120. Such payment will be made by February 1, of each year."

Reference: HR 2004-26 Non-Exempt Employees/Compensatory Time Off (CTO)

120 hours = accrual maximum as of December 31st. CTO in excess of 240 hours prior to December 31st must be paid in cash.

Reference: Article 19 (19.11) of the current CBA 

"If an employee has been unable to take their CTO and has a CTO balance in excess of one hundred twenty (120) hours as of December 31, the employee shall be paid in cash for all hours in excess of one hundred twenty (120). Such payment shall be made by February 1 of each year."

 Reference: Article 28 (28.19) of the current CBA

"If an employee has been unable to take his/her CTO and has a CTO balance in excess of one hundred twenty (120) hours as of December 31, he/she shall be paid in cash for all hours in excess of one hundred twenty (120). Such payment shall be made by February 1 of each year."

Reference: Article 23 (23.3) of the current CBA

"All overtime worked beyond the accrual of two hundred and forty (240) hours of compensatory time off shall be paid in cash."

Reference: Article 13 (13.17-13.18) of the current CBA

"A unit member may have a maximum of 480 hours of accumulated Compensatory time off in his/her leave bank."

"Compensatory time off shall be taken on a date mutually agreed upon by the employee and the Chief of Police, with due consideration given to the efficient operation of the department and current departmental workload. In cases where an employee has accumulated more than two hundred (200) hours of compensatory time off and the parties are unable to reach mutual agreement on dates to take CTO, the Chief of Police may, upon reasonable notice to the employee, specify a date(s) on which the employee shall take earned CTO."

Reference: Article 12 (12.8) of the current CBA

"The scheduling of CTO shall be by mutual agreement of the employee and the appropriate administrator. When an employee’s CTO balance is over one hundred eighty (180) hours and mutual agreement is not possible, the appropriate administrator may direct the employee to take earned CTO provided that seven (7) days’ notice is provided to the employee."

 Not eligible for Compensatory Time Off (CTO)

Holiday CTO

Definition

Holiday Worked, Compensating Time Off, is a term used to define a compensatory action when an employee is required or scheduled to work on the day a holiday is observed officially at a campus.

Holiday Worked – Non-Exempt Employees

CSU policy and the Collective Bargaining Agreement’s provide for premium compensation when a non-exempt employee works on the day a holiday is officially observed. Generally, the employee is compensated at his/her overtime rate on an hour-for-hour basis for all hours worked on the holiday. The premium payment may be paid in cash, banked as Holiday Work Compensation, or CTO, as appropriate to CSU Policy or the respective CBA.

Refer to the CSU Salary Schedule to determine if employee will be compensated at the rate of straight time or time-and-one-half.
For information on certain exempt employees, see the Provision for Exempt Employees Who Worked on Holiday 


Payment Provisions

Payment provision references
Unit Reference Payment Provision
C99 HR 2018-06 If not paid in cash, subject to Holiday Pay CTO.
E99   If not paid in cash, subject to Holiday Pay CTO.
M80   Not applicable
M98   Not applicable
R01   Not applicable
CSUEU Article 14 If not paid in cash, subject to holiday CTO provisions. Employees not eligible for overtime shall receive time off earned at the straight time rate.
R03   Not applicable
R04 Article 25 If not paid in cash, subject to holiday CTO provisions. Employees not eligible for overtime shall receive time off earned at the straight time rate.
R06 Article 17 If not paid in cash, subject to Holiday Pay CTO.
R08 Article 19 If not paid in cash, subject to Holiday Pay CTO.
R10 Article 13 If not paid in cash, subject to Holiday Pay CTO.
R11   Not Applicable