Payroll Services
Forms & Publications
Frequently used payroll forms.
Form Name | Form Description |
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Direct Deposit Enrollment and Cancellation |
Employees now have the opportunity to register with Cal Employee Connect (CEC) to access earning statements annual W-2s and enroll or make changes to direct deposit. Simply follow the step-by-step instructions on the Payroll Services - CEC website. *Cancellations must be submitted directly to HR - Payroll Services. The form can be completed electronically: Direct Deposit Cancellation Form If you prefer to complete this form on paper, please come to the Human Resources Office, Room 211 (Joyal Administration Building), during business hours. |
Employee Action Request |
Completed by employee to change: withholding allowances, address (home and/or mailing), name, and to correct birth dates. You can electronically complete and sign the form via AdobeSign. Please note: If you are completing the EAR to change your tax withholding, you may need to reference the new IRS form W4 to assist you in completing the boxes for Section III. You can find that form here: IRS Form W4* *Please note that you cannot submit the IRS Form W4 to change your federal withholding. Only a completed EAR can change tax withholding. |
Miscellaneous Pay | Completed by department to report overtime, shift differential, docks, and other special pay for salaried employees. Requires approval from department head and vice president (or designee). |
Report of Overtime or Holiday to be Credited as Future Leave Form (CTO) |
This form is used to report overtime or holiday to be credited as future leave. (CTO) Report of Overtime or Holiday to be Credited as Future Leave form |
Student Assistant New Hire Forms
The packet below must be completed by all newly hired student assistants before thier first day of employment. They should report to Human Resources, Room 211 in the Joyal Administration Building, with thier I-9 documents to finish the hiring process. Students who do not complete the process in a timely manner may experience a delay in thier pay.
Printable Version: Student New Hire Packet (SPAR)
Electronic Version: Student New Hire Packet (SPAR)
The Chancellor's Office requires all new hires present thier original (no photo copies) Social Security Card for payroll purposes.
Form Name | Form Description |
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Form STD 243 | Designation of Person(s) Authorized to Receive Warrants (Rev. 10/2019). Form STD 243 |
Deferral of Separation Pay |
Completed by employee who have either a tax shelter account or a Deferred Compensation account to transfer pay from one calendar year to the next for year-end tax reporting. |
Duplicate Wage and Tax Statement Request |
Completed by employee to request a duplicate Wage & Tax Statement from the State Controller's Office. The cost is $8.50. You may only select payment enclosed and payment must be in the form of a cashier's check or money order. Form STD. 436 Duplicate W-2 |
Part-Time, Seasonal, And Temporary (PST) Retirement |
This is for employees covered by the PST Retirement plan. Any changes to an employee's PST account must be requested directly through Savings Plus Program (SPP) administers. For more information or assistance, visit the Savings Plus - website. Helful information may also be available via the PST Fact Sheet. |
Request for Nondisclosure of Employee Address |
This form is used to request nondisclosure of home address except to specified individuals or organizations under Government Code Sections 6254.3. or to cancel a previous nondisclosure request. |
Form Name | Form Description |
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Monthly Attendance Summary Correction (Form 634) |
The Monthly Attendance Summary form should be used when submitting corrections that
cannot be input into Absence Management. |
Report of Employee Schedule Changes | This form is used to report a change in an employee's schedule on an ongoing basis. Report of Employee Schedule Changes form |
Absence Management Training Tools |
These tools can be used for different activities within Absence Management Manager Approval Process for Absence Management |
Vacation Carry Forward Request Form |
This form is to be completed to request Vacation Carry Forward by January 31st each year. The purpose of this form is to prevent the automatic forfeiture of vacation hours when an employee will exceed the maximum allowable balance at the end of the year. The maximum amount to be carried forward is up to the equivalent of 1 year of accruals.
You can electronically complete and sign the form via AdobeSign. |
PSLF | Program Information |
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Public Service Loan Forgiveness (PSLF) Program |
As a CSU employee, please be aware that you may qualify for Public Service Loan Forgiveness (PSLF)—a federal program created for those in public service jobs which offers employees of (1) government, not-for-profit organizations and (2) private not-for-profit organizations that provide certain public services the opportunity to have their federal loan balances forgiven after 120 qualifying monthly payments. The California State University is a qualified employer for the PSLF program and many full-time CSU employees may therefore be eligible to certify employment and receive credit for payments made toward forgiveness. This program has been available to qualified individuals since 2007. However, for a limited period of time, borrowers may receive credit for past repayments that would not otherwise qualify for PSLF. The Department of Education (DOE) announced a set of actions that temporarily expands the types of repayments that can be counted towards loan forgiveness and will help more people take advantage of the PSLF program including a time-limited waiver so that student borrowers can count payments from all federal loan programs or repayment plans toward forgiveness. The waiver will run through October 31, 2022 and can be accessed through the online PSLF Help Tool. To meet the Oct. 31 waiver deadline, employees must submit their PSLF employer certification request to Payroll Services as soon as possible. We recommend submission no later than Friday, October 21, 2022, to ensure timely processing of your request so you can meet the DOE’s October 31 deadline. The PSLF form may be faxed to (559) 278-7820, emailed to your Payroll Technician or dropped off to Human Resources front desk. *Please do not include your Social Security Number on the PSLF form if submitting via email. Employees can find more details on StudentAid.gov/pslfwaiver. If you have any additional questions, please call (559) 278-2032 to be directed to your Payroll Technician or contact Cathy Legarretta at calegarretta@csufresno.edu. |