Payroll Services
Human Resources
Forms & Publications
| Form Name | Form Description |
|---|---|
| Direct Deposit Enrollment |
Completed by employee to authorize the State Controller's Office to enroll, change, or cancel direct deposit of employee's pay. Print and Mail form: Direct Deposit Enrollment Authorization Electronic form: DocuSign Direct Deposit Enrollment Authorization |
| Employee Action Request | Completed by employee to change: withholding allowances, address (home and/or mailing),
name, and to correct birth dates.
There are two options to submit the EAR form. 1. Print and manually sign the form. You can either drop it off in person or mail
to the HR/Payroll Office. 2. Electronically complete and sign the form via DocuSign. Please note: If you are completing the EAR to change your tax withholding, you may need to reference the new IRS form W4 to assist you in completing the boxes for Section III. You can find that form here: IRS Form W4 |
| Miscellaneous Pay | Completed by department to report overtime, shift differential, docks, and other special pay for salaried employees. Requires approval from department head and vice president (or designee). |
Student Assistant New Hire Forms
Completed by newly hired student assistants. Go to Human Resources and Payroll Services,
Joyal 211, to finish the hiring process.
PDF Version: Student New Hire Packet (SPAR)
DocuSign Version: Student New Hire Packet (SPAR)
CSU SSA Form
Your original social security card must be presented at the time you complete the Employee Action Request form with Human Resources.
| Form Name | Form Description |
|---|---|
| Miscellaneous Pay | Completed by department to report overtime, shift differential, docks, and other special
pay for salaried employees. Requires approval from department head and vice president
(or designee). Miscellaneous Pay form - Instructions |
| Payroll Document Authorization | Completed by department to authorize employee to certify reported attendance of faculty
and staff. Payroll Document Authorization form |
| Vacation Carry Forward Request Form | Form to be completed to request Vacation Carry Forward. Vacation Carry Forward Request Form DocuSign Format: Vacation Carry Forward Request Form |
| Form I-9 | Employment Eligibility Verification (Rev. 10/21/19). Form I-9 |
| Form STD 243 | Designation of Person(s) Authorized to Receive Warrants (Rev. 08/2011). Form STD 243 |
| Form Name | Form Description |
|---|---|
| Absence Management 634 Form |
The Monthly Attendance Summary (Form 634) has been revised to meet the current needs
of the campus since implementing Absence Management. The form should now be used when
submitting corrections that cannot be input into Absence Management or to submit a
scheduled change. Absence Management 634 form - DocuSign |
| Report of Overtime or Holiday to be Credited as Future Leave Form | This form is used to report overtime or holiday to be credited as future leave. Report of Overtime or Holiday to be Credited as Future Leave form |
| Report of Employee Schedule Changes | This form is used to report a change in an employee's schedule on an ongoing basis. Report of Employee Schedule Changes form |
| Absence Management Training Tools | These tools can be used for different activities within Absence Management Proxy Instructions Instructions for Running the Projected Vacation Forfeitures Report |
| Form Name | Form Description |
|---|---|
| Deferral of Separation Pay | Completed by employee who have either a tax shelter account or a Deferred Compensation
account to transfer pay from one calendar year to the next for year-end tax reporting. Deferral of Separation Pay form - Instructions Link |
| Direct Deposit Enrollment |
UPDATED 01/08/2021 Completed by employee to authorize the State Controller’s Office to enroll, change,
or cancel direct deposit of employee’s pay. Electronic form: DocuSign Direct Deposit Enrollment Authorization |
| Duplicate Wage and Tax Statement Request | Completed by employee to request a duplicate Wage & Tax Statement from the State Controller's
Office. The cost is $8.50. You may only select payment enclosed and must be in the
form of a cashier's check or money order. Form STD. 436 Duplicate W-2 Link |
| Employee Action Request |
UPDATED 12/1/2020 Completed by employee to change: withholding allowances, address (home and/or mailing), name, and to correct birth dates. There are two options to submit the EAR form. 1. Print and manually sign the form. You can either drop it off in person or mail
to the HR/Payroll Office. 2. Electronically complete and sign the form via DocuSign. Please note: If you are completing the EAR to change your tax withholding, you may need to reference the new IRS form W4 to assist you in completing the boxes for Section III. You can find that form here: IRS Form W4 |
| Employee Separation |
A must for all employees separating from university ... All employees must return
all State property checked out while employed. Clearances must be completed by the
last day on campus in order for Payroll Services to complete the transaction necessary
to issue final pay. |
| PST Retirement Refund Request |
This is for employees covered by PST Retirement. Any changes to an employee's PST
account must be requested directly from Savings Plus Program (SPP) administers. For
more information, review the Fact Sheet. |
| Request for Nondisclosure of Employee Address |
This form is used to request nondisclosure of home address except to specified individuals
or organizations under Government Code Sections 6254.3. or to cancel a previous nondisclosure
request. |
| Work Number for Everyone Brochure |
Explains the automated verification service available to employees of Fresno State.
This service is used for mortgage applications, reference checks, loan applications
and apartment leases -- anything you need that requires proof of employment. |