Skip to main content Skip to main navigation Skip to footer content

Payroll Services

Forms & Publications

Frequently used payroll forms.

Frequently Used Form
Form Name Form Description
Direct Deposit Enrollment and Cancellation

Employees wanting to enroll in Direct Deposit should do so through Cal Employee Connect (CEC). 

Simply follow the step-by-step instructions on the Payroll Services - CEC website.

*Cancellations must be submitted directly to HR - Payroll Services. The form can be completed electronically: Direct Deposit Cancellation Form

Employee Action Request (EAR)

Completed by the employee to change:

  • *tax withholdings,
  • address (home/mailing),
  • name, and/or
  • to correct date of birth.

You can complete the Electronic Employee Action Request form via AdobeSign.

*Changes to tax withholdings may also be completed through Cal Employee Connect

Note: If you are completing the EAR to change your tax withholdings, you may need to reference the IRS Form W4to assist you in completing the boxes for Section III. You cannot submit the IRS Form W4 to change your tax withholdings, you must complete an EAR or submit your changes through CEC.

Miscellaneous Pay Completed by the department to report overtime, shift differential, and other special pay for salaried employees. Requires approval from department head and vice president (or designee).


Electronic Miscellaneous Pay Form

Relocation Expense Reimbursement

Initiated by Human Resources Consultant/Office of Faculty Affairs Designee to requst payment for Reimbursement of Reasonable Estimated Moving & Relocation Expenses without documentation. Review the document for required signatures.

Reasonable Estimated Moving & Relocation Expenses Payment Request Form

These payments are subject to state and federal taxation (HR/Salary 2022-21).

For additional information regarding the campus' policy, please visit HR - Policies, Procedures & Programs

Report of Overtime or Holiday to be Credited as Future Leave Form  (CTO)

This form is used to report overtime or holiday to be credited as future leave. (CTO)

Report of Overtime or Holiday to be Credited as Future Leave form

 Student Assistant New Hire Forms

The packet below must be completed by all newly hired student assistants before their first day of employment. They will need to report to Human Resources (Joyal Administration Building - Room 211), with their I-9 documents to finish the hiring process. Students who do not complete the process in a timely manner may experience a delay in their pay.

Electronic Version: Student New Hire Packet (SPAR) 

The Chancellor's Office requires all new hires present their original (no photo copies) Social Security Card for payroll purposes.


Form Name Form Description
Form STD 243  Designation of Person(s) Authorized to Receive Warrants (Rev. 10/2019). 

Form STD 243
Deferral of Separation Pay 

Completed by employee who have either a tax shelter account or a Deferred Compensation account to transfer pay from one calendar year to the next for year-end tax reporting. 

Deferral of Separation Pay form - Instructions Link 

Duplicate Wage and Tax Statement Request 

Completed by employee to request a duplicate Wage & Tax Statement from the State Controller's Office.  The cost is $8.50. You may only select payment enclosed and payment must be in the form of a cashier's check or money order. 

Form STD. 436 Duplicate W-2

You can also print a copy of your W2 from the last three years by enrolling in Cal Employee Connect. For more information, visit the CEC page.

Part-Time, Seasonal, And Temporary (PST) Retirement 

This is for employees covered by the PST Retirement plan. Any changes to an employee's PST account must be requested directly through Savings Plus Program (SPP) administers. For more information or assistance, visit the Savings Plus - website. Helpful information may also be available via the PST Fact Sheet.

Request for Nondisclosure of Employee Address 

This form is used to request nondisclosure of home address except to specified individuals or organizations under Government Code Sections 6254.3. or to cancel a previous nondisclosure request. 

Request for Nondisclosure of Employee Address

Form Name Form Description
Monthly Attendance Summary Correction (Form 634)

The Monthly Attendance Summary form should be used when submitting corrections that cannot be input into Absence Management. 

Printable Absence Management Correction Request

Electronic Absence Management Correction Request

Report of Employee Schedule Changes  An employee schedule change needs to be submitted via the Employee Transaction Request (ETR) process. If you need assistance with this, please contact Human Resources at 559.278.2032.
Absence Management Training Tools 

These tools can be used for different activities within Absence Management 

Proxy Instructions 

Timekeeper Process for Absence Management

Manager Approval Process for Absence Management

Instructions for Running the Projected Vacation Forfeitures Report

Vacation Carry Forward Request Form 

This form is to be completed to request Vacation Carry Forward by January 31st each year. The purpose of this form is to prevent the automatic forfeiture of vacation hours when an employee will exceed the maximum allowable balance at the end of the year. The maximum amount to be carried forward is up to the equivalent of 1 year of accruals.

You can electronically complete and sign the form via AdobeSign.
Electronic Vacation Carry Forward Request Form

PSLF Program Information
Public Service Loan Forgiveness (PSLF) Program

As a CSU employee, please be aware that you may qualify for Public Service Loan Forgiveness (PSLF)—a federal program created for those in public service jobs which offers employees of (1) government, not-for-profit organizations and (2) private not-for-profit organizations that provide certain public services the opportunity to have their federal loan balances forgiven after 120 qualifying monthly payments. 

The California State University is a qualified employer for the PSLF program and many full-time CSU employees may therefore be eligible to certify employment and receive credit for payments made toward forgiveness. This program has been available to qualified individuals since 2007. However, for a limited period of time, borrowers may receive credit for past repayments that would not otherwise qualify for PSLF. 

Employees may use the online PSLF Help Tool to confirm you’re eligible and fill out and submit your PSLF form. Once the form is completed, submit your request to Payroll Services. *Please do not include your Social Security Number on the PSLF form if submitting via email.

Employees can find more details on

When completing the PSLF, be sure to select the California State University, Fresno FEIN (770217681). Using the one on your W2 (as instructed by PSLF) is for all state employment. PSLF form received with the all campus FEIN will be declined.

If you have any additional questions, please call (559) 278-2032 to be directed to your Payroll Technician or email