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Benefits

Important Update from the Fresno State HR Team
  

COVID Leave Programs

Please fill out the COVID-19 Reporting form
  • For all employees (State or auxiliary, including student assistants) working on campus or at an off-campus affiliated location (either full-time or intermittently).
  • For all students living on campus, authorized to be on campus and/or participating in campus-sponsored off-campus experiential learning (such as: service learning, internships and practicums).

Once the COVID-19 Reporting form is submitted, the campus Office of Environmental Health and Safety will:

  • Contact you to determine where on campus you have been, identify any campus individuals with whom you have been in contact, and assess if anyone should self-quarantine due to possible exposure.
  • Provide you with information regarding how to obtain counseling assistance during this difficult time. 

    Employee Assistance Program

COVID-19 Leave Quarantine/Isolation 

Environmental Health and Safety will notify Human Resources of the employee's isolation or quarantine period and if exposure was at the worksite. Human Resources will reach out to the employee regarding their COVID leave options.

You may reach the Human Resources Leave Coordinators at 559-278-2032.

COVID 2020 LEAVES TABLE

ECRL provides a one-time allotment of paid administrative leave up to 16 days (128 hours) for employees unable to work remotely due to Qualifying COVID-19 Reasons below.

Effective: January 1, 2021 – December 31, 2021

Eligibility: Employees in the following bargaining agreements who are exempt, non-exempt, or hourly/intermittent (positive pay) are eligible for ECRL:

  • Unit 1 (UAPD)
  • Units 2, 5, 7 & 9 (CSUEU)
  • Unit 3 (CFA)
  • Unit 4 (APC)
  • Unit 8 (SUPA)
  • Unit 11 (UAW)
  • Non-represented: MPPs, Confidentials, Student Assistants & Special Consultants

The Chancellor’s Office continues to meet and confer with Unit 3 (CFA). Additional information will be forthcoming.

Exclusions: Retired annuitants.

Exempt employees are to use paid leave in full day increments unless the leave is designated under the Family and Medical Leave Act (FMLA).

Non-Exempt employees under the Fair Labor Standards Act (FLSA), may use time in less than full day increments.

The number of hours available for employees who work less than full-time shall be prorated according to their full-time equivalency, or the percent of the appointment (hours normally scheduled to work).

There is no waiting period to become eligible for this leave and new employees hired after the effective date are considered eligible upon hire.

Personal leave credits used by employees for ECRL qualifying reasons after the effective date of this program and before the issuance of the Technical Letter (HR/Leaves 2021-03) shall be restored.

Qualifying COVID-19 Reasons - ECRL can be used for the following reasons when employees are unable to work on site or telework:  

  1. Employee is subject to a quarantine or isolation period related to COVID-19 as defined by federal, state, or local orders or guidelines.
  2. Employee is advised by a health care provider to self-quarantine due to concerns related to COVID-19.
  3. Employee is attending an appointment to receive a COVID-19 vaccine.
  4. Employee is experiencing symptoms related to a COVID-19 vaccine.
  5. Employee is experiencing COVID-19 symptoms and seeking a medical diagnosis.
  6. Employee is caring for a family member who is subject to a quarantine or isolation order or guideline or who has been advised to self-quarantine by a health care provider due to concerns related to COVID-19.
  7. Employee is caring for a child whose school or place of care is closed or otherwise unavailable for reasons related to COVID-19 on the premises.

NOTE: The quarantine or isolation period related to COVID-19 is the period defined by an order or guidelines of the California Department of Public Health, the federal Centers for Disease Control and Prevention, or a local health officer with jurisdiction over the workplace.  Please complete the Fresno State on-line COVID reporting  for qualifying reasons 1-2 and 5-6 for determining quarantine or isolation periods.

How to request participation: 

  •  COVID-19 Leave quarantine/Isolation for self OR care for an eligible family member - Please fill out the COVID-19 Reporting form.  Environmental Health and Safety will notify Human Resources of the employee's isolation or quarantine period and if exposure was at the worksite. A Human Resources Leave Coordinator will reach out to the employee regarding their COVID-19 leave options. Employees who were under a quarantine/isolation order during the period of January - March 2021 and used their own sick leave credits (sick, vacation, dock, etc.)  may send an email to the Human Resources Leave Coordinator who contacted you, in order to restore your time.
  •   ECRL for vaccine appointment or symptoms due to vaccine or school/daycare closure, please email the Human Resources COVID Leave Coordinators with the following information:
    • Name
    • Fresno State ID #
    • Phone number
    • Reason for request to participate

Human Resources COVID Leave Coordinators:

  •   Jacob Lieder and Juanita Aguilar  
    • jacoblieder@csufresno.edu ● 559.278.4023
    • jaguilar@csufresno.edu ● 559.278.5336

ECRL provides a one-time allotment of paid administrative leave up to 32 days (256 hours) for employees unable to work remotely due to Qualifying Reasons below.

Effective: January 1, 2021 – December 31, 2021

Eligibility: All Unit 6 employees including exempt and non-exempt employees are eligible to participate. The number of hours available for employees who work less than full-time shall be prorated according to their full-time equivalency, or the percent of the appointment (hours normally scheduled to work).

Exlusions: Retired annuitants.

There is no waiting period to become eligible for this leave, and new employees hired after the effective date are considered eligible upon hire. Personal leave credits used by employees for ECRL qualifying reasons after the effective date of this program and before the issuance of the Technical Letter (HR/Leaves 2021-03) shall be restored.

Qualifying Reasons for Leave - ECRL can be used for the following reasons when employees are unable to work remotely:

  1. The employee's own COVID-19 illness.
  2. The employee is experiencing COVID-19 related symptoms and is seeking diagnosis for their own illness.
  3. Employee is attending an appointment to receive a COVID-19 vaccine. *Per the amended MOU date April 15, 2021.
  4. Employee is experiencing symptoms related to a COVID-19 vaccine. *Per the amended MOU dated April 15, 2021.
  5. Care for an employee's immediate family member who resides in the employee's household who has COVID-19 symptoms or illness.
  6. The employee is responsible for care of a minor child, who resides in the employee's household, and whose school or daycare is closed due to COVID-19, resulting in the employee being unable to work.
  7. The employee is excluded from the worksite because of a requirement under Cal/OSHA General Industry Safety Orders, Section 3205.

How to request participation: 

  • COVID-19 Leave quarantine/Isolation for self OR care for an eligible family member - Please fill out the COVID-19 Reporting form.  Environmental Health and Safety will notify Human Resources of the employee's isolation or quarantine period and if exposure was at the worksite. A Human Resources Leave Coordinator will reach out to the employee regarding their COVID-19 leave options. Employees who were under a quarantine/isolation order during the period of January - March 2021 and used their own sick leave credits (sick, vacation, dock, etc.)  may send an email to the Human Resources Leave Coordinator who contacted you, in order to restore your time.

  •  ECRL for vaccine appointment or symptoms due to vaccine or school/daycare closure, please   email the Human Resources COVID Leave Coordinators with the following information:
    • Name
    • Fresno State ID #
    • Phone number
    • Reason for request to participate

 

Human Resources COVID Leave Coordinators:

  • Jacob Lieder and Juanita Aguilar  
    • jacoblieder@csufresno.edu ● 559.278.4023
    • jaguilar@csufresno.edu ● 559.278.5336

Exposure Pay for employees who must quarantine due to a COVID-19 exposure at the worksite and telework is not available.

Effective: January 1, 2021 – May 29, 2021

Eligibility: All CSU employees who work on campus (includes positive pay, student employees and retired annuitants).

Leave Exposure Table

 

Leave Programs

Generally, Faculty (full-time/part-time), Staff, and Administrators (MPP) may be granted full or partial leaves of absence with and/or without pay depending on the circumstances, the duration of the leave request, and the appropriate collective bargaining unit of the employee.

Eligibility guidelines are subject to appropriate Collective Bargaining Agreements (CBAs), specific policies, applicable legal agreements, state legislation, and federal legislation. 

Faculty, Staff and Administrators (MPP) who are in need of an extended leave from the university should review the types of leave programs available below:

Medical Leave of Absence

  • California State University Family Medical Leave (CSU FML) Program
  • NonIndustrial Disability Insurance (NDI) Program
  • Catastrophic Leave Donation Program (CLDP)
  • Parental Leave - Maternity/Paternity/Adoption Leave
  • Long Term Disability (LTD) Leave (Income replacement plan for Unit 1, 3, 4, MPP and Confidential) 

Non-Medical Leave of Absence

  • Personal
  • Professional Development
  • Military

**Faculty: For personal, professional or sabbatical leaves, please contact Faculty Affairs at (559) 278.3027.**

Process to follow when you exhaust sick leave and want to request substitute of vacation for unpaid sick leave.

Assignments
Leave Coordinator Assignment
Juanita Aguilar   
Benefits Manager
(559) 278.5336 

Medical & Parental Leaves

  • Lecturers
  • FERP
  • Unit 11

(PT Faculty, TAs & GAs)

*For Personal Leaves contact Faculty Affairs at (559) 278.3027.

Cathy Legarretta 
Confidential Leave Coordinator
(559) 278.5012

Medical, Parental and Personal Leaves

  • Staff
  • MPP
  • Coaches
  • Librarians

Medical & Parental Leaves 

  • Faculty (Tenure/Tenure Track)

*For Personal Leaves contact Faculty Affairs at (559) 278.3027.

 

Medical Leaves of Absence

Types of Leave Programs

Usage of Leave Credits

Roles and Responsibilities

Assigned Leave Coordinator

Initiate a Leave of Absence

FAQ

Nursing Mothers

MOVEit Instructions

Leave Related Forms

Medical Leave Application 

FMLA

Rights and Responsibilities

Certification of Health Care Provider for Employee

Certification of Health Care Provider for Family Member

Certification of Health Care Provider for Paternity

Notice & Request Form

Pregnancy Disability

Notice B

Certification of Health Care Provider

Nonindustrial Disability Insurance (NDI)

How to File a Claim

Provisions

Catastrophic Leave

Request for Participation form

Donation Sheet