Payroll Services

Time & Labor Reporting Guides

The following user guides are designed to demonstrate how to input and approval of time in PeopleSoft.

Student Employee Guides

This user’s guide provides student employees step-by-step instruction on how to use my.fresnostate.edu to enter time worked. You should enter time each day that you work. Your supervisor will monitor your time throughout the month and must be able to see the hours as you accumulate them. (Do not enter time on Fresno State holidays unless your supervisor has given you approval.) Check with your supervisor for special instructions on time entry for your department. Also, some pay periods overlap a new month. View the appropriate Pay Period Calendar on the Calendars page for more information.

Time Entry - Student Employee Guide

This user’s guide provides student employees step-by-step instruction on how to use my.fresnostate.edu to enter time worked. You should enter time each day that you work. Your supervisor will monitor your time throughout the month and must be able to see the hours as you accumulate them. (Do not enter time on Fresno State holidays unless your supervisor has given you approval.)

Check with your supervisor for special instructions on time entry for your department. Also, some pay periods overlap a new month. View the appropriate Pay Period Calendar on the Calendars page for more information.

Time Entry - AG OPS Student Employee Guide

This user's guide provides hourly employees step-by-step instruction on how to use my.fresnostate.edu to enter time worked. You should enter time each day that you work. Your supervisor will monitor your time throughout the month and must be able to see the hours as you accumulate them. (Do not enter time on Fresno State holidays unless your supervisor has given you approval.)

Check with your supervisor for special instructions on time entry for your department. Also, some pay periods overlap a new month. View the appropriate Pay Period Calendar on the Calendars page for more information.

Time Entry - Hourly Employee Guide

Timekeeper Information

Need more information with a full guide on timekeeping for Student Employees? Please access the Timekeeper Guide.

This user's guide provides the department Timekeeper step-by-step instruction on how the student new hire will complete new hire paperwork required. Federal law mandates that all new employees must complete Section 1 of Form I-9 prior to or on his/her first day of work.

New employees are required to submit to the Human Resources Department original documents verifying his/her identity within 3 days of hire.

*Please note the online I-9 process is not being utilized. A new guide is being developed.

STUDENT EMPLOYEES NEW HIRE PROCESS GUIDE

This business process guide provides department Timekeepers and Managers step-by-step instruction on use of MyFresnoState to view, edit, and approve student employee time.

Student employees are to enter their time worked at the end of each business day. As department Timekeeper, you must approve student assistant time regularly (daily or weekly) via PeopleSoft Reported Time.

You will also be responsible for updating and/or changing chartfields, updating and/or changing "reports to", and running the monthly Department Paysheet report to verify hours paid by specific chartfields.

MONITOR, EDIT & APPROVE STUDENT/HOURLY TIME GUIDE

This business process guide provides AG OPS department Timekeepers and Managers step-by-step instruction on use of MyFresnoState to view, edit, and approve student employee time.

Student employees are to enter their time worked at the end of each business day. As department Timekeeper, you must approve student assistant time regularly (daily or weekly) via PeopleSoft Reported Time.

You will also be responsible for updating and/or changing chartfields, updating and/or changing "reports to", and running the monthly Department Paysheet report to verify hours paid by specific chartfields.

MONITOR, EDIT & APPROVE STUDENT TIME – AG OPS

This guide provides step-by-step instruction on the use of MyFresnoState to approve student and hourly employee time and to set up proxy authorization.

Student and hourly employees are to enter their time worked at the end of each business day. As department manager/chair, you must approve student and hourly time by the 4th business day of the month in order for your student and/or hourly employees to be paid in a timely manner.

If time is approved late, it is the departments responsibility to notify Payroll of the late approval to initiate the process to pay the student/employee.

APPROVE STUDENT TIME - MPP/CHAIR GUIDE

This guide provides step-by-step instruction on the use of MyFresnoState to approve Absence Management entries.

As department manager/chair, you must approve absences twice a month:

  • Hourly employee absences by the 4th business day of the month.
  • Monthly employee absences by the 10th of the month.

If absences are approved late, this can cause the employee's balance to be inaccurate.

Manager Absence Management Approval Guide