Accounting Services
University Travel Information
View the CSU High Hazard International Travel Approval Process and Requirement to Purchase Insurance.
If you have any questions regarding these requirements, please contact Risk Management at 559.278.1153.
If a trip must be canceled or changed, the traveler must make every effort to cancel/change any travel reservations. Fees incurred as a result of canceling/changing a trip will be reimbursed if the cancelation/change was work-related or due to unforeseen circumstances out of the control of the traveler. A business justification must be submitted by the traveler and approved by the approving authority (see Travel Approval Guidelines).
Travelers who are unable to honor a reservation shall be responsible for canceling the reservation in compliance with the cancellation terms established by the vendor. Charges or lost refunds resulting from failure to cancel reservations, registrations, etc. shall not be paid unless the traveler can show that such failure was the result of circumstances beyond the traveler’s control.
If the reservation was paid by the University, then the traveler must promptly return any refunds received to the University. A travel advance must be returned immediately if a trip is canceled or indefinitely postponed.
Funds paid on behalf of or reimbursed to the traveler for expenses incurred prior to the actual dates of travel should be returned to the University. Refunds should be requested for registration fees paid directly to a vendor unless applied to another participant from the department. A non-refundable ticket associated with a canceled trip must be used for the employee’s next business trip.
Any monies refunded to the University should be submitted by check payable to Fresno State and submitted to Cashiering Services.
If you have additional questions or need further assistance, please contact:
| Name | Phone | |
|---|---|---|
| Marie Cuningham | mariec@csufresno.edu | (559) 278-2911 |
| CI Azumano | caltravel@ciazumano.com | (877) 454-8785 |
| Risk Management | For questions about driving authorizations | (559) 278-7422 |