Registration Fees & Travel Vendor Payments

Individuals are strongly encouraged to use a departmental Procurement Card, (Pro-Card) for registration fee payments.

Other domestic travel payments such as group transportation tickets, may be paid in advance by submitting a Direct Pay form to Accounting Services. Direct Pay forms must be received at least two weeks prior to the event to allow time for processing.

A conference agenda or meeting itinerary is required to be submitted with all travel claims. Only economy air travel is allowable for reimbursement. Any upgrades must be paid for by the employee and are not reimbursable.

Access and fill-in the form online at My Fresno State > Forms Portfolio
Attach original invoice and/or registration form(s)
Obtain original approving signatures according to the current travel approval procedures
Send the completed form and supporting documents by campus mail to Accounting Services JA58. 

Due to required international approval requirements, departments should continue to use the International Travel Application for international vendor payments. 

A conference agenda or meeting itinerary is required to be submitted with all travel claims. Only economy air travel is allowable for reimbursement. Any upgrades must be paid for by the employee and are not reimbursable.

Access and fill-in the form online at My Fresno State > Forms Portfolio
Attach original invoice 
Obtain original approving signatures according to the current travel approval procedures 
Send the completed form and supporting documents by campus mail to Accounting Services JA58