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Accounting Services

Travel Approval Guidelines

All Travel requests for Academic Year 2021-22 will need to be pre-approved by the appropriate Vice President (this excludes travel associated with a sponsored program managed through the Fresno State Foundation). For more detailed information, please click here: http://www.fresnostate.edu/president/coronavirus/communication/4-29-21-travel.html

A traveler's approver may request receipts or additional documentation. For example:

  • Travelers may be required to submit meal receipts if it appears they are treating the meal and incidental reimbursement cap as a per diem by routinely claiming the maximum amount of the cap
  • A person who reports directly or indirectly to the traveler may not approve the Travel Expense Claim
  • Persons delegated the authority to approve travel shall not approve their own travel
  • Travelers may not approve the travel of a near relative, e.g., spouse, registered domestic partner, significant other, child, or parent.

Expenditures and Approvers

This is a partial list:

  • Expenditures below $2,500 require approval by the Dean/Director
  • Expenditures of $2,500 or more require approval by the Provost/Vice President
  • International travel requires approval by the Chief Financial Officer and the Provost/Vice President
  • International travel to high risk areas must be coordinated through Risk Management and requires approval by the President and the California State University Executive Vice Chancellor
  • Lodging rates greater than $275.00 per night, excluding taxes, must include a written justification with approval from the employee's Vice President.