Accounting Services
Student/Group Travel
Group Leader
All group travel should have a group leader. Group leaders can be an employee or student. While traveling, all members of the group should be resonsible for collecting expense receipts and giving them to the group leader. At the conclusion of the trip, the group leader should have all receipts for reimbursable expenses in order to complete the Travel Expense Claim. Any advance or reimbursement issued for the group's expenses will be paid to the group leader, who will then distribute the appropriate funds to the members of the group.
A conference agenda or meeting itinerary is required to be submitted with all travel claims.
If using IRA funds, please see important information from Academic Resources
Transportation
Airfare
Please see information about air travel here: https://adminfinance.fresnostate.edu/accountingservices/travel/airtravel.html
Car Rental
- A student or Group Leader may choose to take advantage of State Car Rental rates through Enterprise by using the appropriate CSU Fresno Corporate Code. The rental car must be prepaid, and the original receipt submitted on a Travel Expense Claim for reimbursement. Please call the Travel Desk to obtain the appropriate corporate code.
- The Car Rental Business Travel Account (CRBTA) Direct Bill account is not available for student or student group travel use
- If a driver is not a university employee, a Volunteer Form must be on file with Human Resources. Contact Human Resources at 278-2032 for more information
- Proof of completion of Defensive Driving Training will be required. Contact Environmental Health & Safety, Risk Management and Sustainability Office at 278-7422 for more information
- 15-passenger van rentals are highly discouraged.
- Students, volunteers, and non-state employees traveling on state business should contact the Travel Desk at 278-2911 for special rental instructions to ensure state-required liability insurance is included in the rental.
Please refer to Vehicle Transportation for more information about car rentals and Enterprise.
Private Vehicle
- Please read the CSU Driving Policy before arranging a rental car
- Proof of completion of Defensive Driving Training is required.
- Drivers of personal vehicles must complete their own Travel Expense Claim for reimbursement of mileage.
Travel Advance
Please see information about Travel Advances here: http://www.fresnostate.edu/adminserv/accountingservices/travel/traveladvance.html
Registration Fees & Travel Vendor Payments
Please see information about Registration Fees & Travel Vendor Payments here: http://www.fresnostate.edu/adminserv/accountingservices/travel/registration.html