Accounting Services
Concur Travel & Expense Management
All State employees are required to complete the Concur Expense report for reimbursement.
State employees traveling internationally must complete the Concur Request preapproval form.
The Concur system is NOT for student or group travel.
Concur Open
Having trouble with Concur? Get up-to-the-minute service availability and performance information for Concur by clicking here.
Need Training?
Contact Marie Cuningham at (559) 278-2911 or mariec@csufresno.edu for more information.
From “My Homepage,” go to “Campus Systems” and click the SAP Concur tile to access the Concur system.
All transportation arrangements booked through Concur is billed directly to the State's Direct Bill account. University guests and employees traveling on university business may take advantage of direct billing.
- A Business Travel Account (BTA) authorization form must be on file for every employee
and guest traveler before using the Concur booking tool. Find the form in My Fresno
State > Forms Portfolio> Employee> Business Traveler Account
What is a BTA Cost Center Code? - A conference agenda or meeting itinerary is required to be submitted with all travel claims
- Only economy air travel is allowable for reimbursement. Any upgrades must be paid for by the employee and are not reimbursable
- Concur is not for personal travel
- Personal credit cards cannot be used to purchase airfare, rail or car rentals through Concur
- The Direct Bill account does not include hotel reservations. A personal credit card must be used to hold a reserved room until check-in.
- You can apply for a Fresno State US Bank personal liability travel card by submitting a completed application. Click here to apply.
- Special conference room rates and reservations must be made directly with the negotiated hotel(s)
- Campus departments may purchase airfare for guest travelers through Concur. A BTA form must be on file before making guest reservations
The booking fees for using Concur's online booking tool and CI Azumano reservations are as follows:
Service/Description | Online Transaction Fee | Agent Assisted Fee | Additional Fees |
---|---|---|---|
Air/Rail(+Hotel and/or+Car)* | $4.50 | $10.25 | N/A |
Hotel and/or Car Only Reservation | $2.25 | $10.25 | N/A |
Virtual Payment Deployment | N/A | N/A | $4.00 |
Ticket Exchange | N/A | N/A | $10.25 |
Ticket Refund | N/A | N/A | $0.00 |
Ticket Void | N/A | N/A | $0.00 |
*Flat fee for booking any combination of domestic or international air, rail, car
and hotel.
**Reservation made withouth agent assistance.
Profile Settings
Request
Expense
- How to Complete an Expense Report
- How to add Travel Allowances on Overlapping Travel Dates
- Adding Hotel Expenses to your Report
- How to Allocate Expenses
- Viewing your Expense Report History
- Concur Expense and Request for Approvers
- Exceptions and What They Mean
Concur Mobile App
- How to Sign in to the Mobile App
- Getting Started
Getting Started
Concur is used for employee travel booking, pre-approval for international travel, travel expense reimbursements and reporting for auditing purposes.