Reimbursement Procedures

• All reimbursements are paid in the order they are received in Accounting Services. 
• Check reimbursements are processed on Wednesdays. EFT reimbursements are processed on Thursdays. Pay cycle schedules may change during holiday weeks.
• Check payments are mailed to the address on the paperwork submitted (please verify this information before submitting)
• Cell Phone reimbursements are paid on the pay cycle on or after the 15th of each month. Check payments are mailed to the address on the cell phone form.

 

Non-Payroll Employee Direct Deposit 

*** We are currently experiencing technical difficulties with the Non-Payroll Direct Deposit platform. While the software system is being evaluated, checks will be issued to the affected employees.

Administrative Services, in an effort to conserve resources, is pleased to provide employees with a direct deposit method of reimbursement for all non-payroll expense reimbursements. This includes travel and direct pay reimbursements.   

Instructions for enrolling in EFT Non-Payroll Direct Deposit

Once enrolled, all future non-payroll expense reimbursements will be posted to the specified bank or credit union account, usually within one business day. Enrollees are notified of every direct deposit via their Fresno State email. The direct deposit authorization will remain in effect until the employee cancels the authorization by returning to "Non-Payroll Employee Direct Deposit" in the My Fresno State portal and selecting the "Inactivate" option.