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Procurement and Support Services

Prohibited Uses of State Funds

The purchase of certain products and substances, in general, is expressly prohibited by the University. Authority to purchase certain other items is restricted to designated offices and/or individuals. The Procurement Office may periodically distribute lists of these items, and issue notices of other items being added to the list or (occasionally) items being removed from the list. Some of these items that are prohibited or restricted include, but are not limited to, live animals, licensed frequencies, fire extinguishers, radioactive materials, X-Ray machines, hazardous substances such as solvents, toxic materials, ethyl alcohol, narcotics and dangerous drugs, firearms and other weapons, precious metal and explosives.

Prohibited Practices

Personal Use of Information

Education Code 89006

Unless specifically stated within the terms and conditions of an employment or contractual relationship, it is unlawful for a person to utilize, for personal pecuniary gain, any CSU or CSU auxiliary organization information, that is not a matter of public record. Prohibition of such utilization applies whether or not a person is or is not so employed or under contract at the time the gain is realized.

Appropriation of State Property or Services

Public Contract Code 10334; Penal Code Sec. 72

No CSU employee shall acquire any goods from the CSU, unless the goods are offered to the general public in the regular course of the CSU's business on the same terms and conditions as those applicable to the employee. Misrepresentation to vendors or contractors that personal acquisitions are for the CSU when they are not, is prohibited and can result in prosecution for misrepresentation, embezzlement, and theft.

Conflict of Interest

Education Code 89006 and 89909. Government Code sections 1090, 87100, 87103 and 89503. Public Contract Code Sections 10830, 10831, 10832 ad 10420.2. CCR 18700 etseq, 5CCR 43810,

It is unlawful for any person to utilize, for personal pecuniary gain, any information, not a matter of public record, that is received by that person by reason of his or her employment by, or contractual relationship with, the Trustees, the California State University, or an auxiliary organization of the California State University, not contemplated by the terms of the employment or contract, regardless of whether the person is or is not so employed or under contract at the time the gain is realized.

Consulting agreements must be in compliance with conflict of interest requirements. See consulting agreements.

No CSU employee may make or participate in the making of any decision in which the employee has a personal financial interest.

Employees designated in the CSU Conflict of Interest Code must disqualify themselves from making or participating in a decision which would have a material effect on a personal financial interest.

Employees designated in the CSU Conflict of Interest Code may not accept any gift of more than $390 in any calendar year from any source which is disclosable in the CSU Conflict of Interest Code. In addition, such employees must disclose gifts totaling $50 or more from any single source during any one reporting period for California Form 700, Statement of Economic Interest.

Splitting Orders or Contracts

Policy Contracting & Procurement

Splitting of purchases or contracts in order to avoid the competitive bidding requirements prescribed in law, regulations, or policy, is prohibited.

Restrictive Bid Specifications

Public Contract Code 10318, 10339

No State agency or employee thereof shall draft or cause to be drafted, any specifications for bids in such a manner as to limit the bidding directly or indirectly, to any one bidder.