Procurement and Support Services
CSUBUY Procure-to-Pay (P2P)
Access to CSUBUY P2P (recommend to use Chrome)
NOTE: Do not use P2P for employee or student reimbursements - use the Direct Pay form in Forms Portfolio for these reimbursements.
Note: Do not submit invoices as an attachment with any of the P2P Forms (Requisitions), once your PO is issued, you would then email the invoice with the PO number on it to email@example.com When using P2P Direct Pay form, you can and should attach the invoice.
Note: If purchasing Hospitality related items from punchout vendors Amazon or Staples, then attach the campus Hospitality Form for ProCard Purchases (even though it is not a ProCard purchase) to your shopping cart using the Attachments Tab and put it as a Internal Attachment. The Hospitality Form for ProCard Purchases can be found on the Procurement Website here
NOTE: Do not use P2P Amazon for any gift cards. Amazon gift cards must be purchased through Amazon.com with a ProCard. These are the only orders that should go through Amazon.com as all other Amazon orders should go through P2P. You will need the Hospitality Form for ProCard Purchases form to purchase the gift cards (as mentioned in the above note).
NOTE: When requesting a new supplier, let the supplier know that an email will come from firstname.lastname@example.org with the subject line of CSUBUY.
NOTE: Staples is not working in P2P, please utilize the CSUBUY Marketplace below with your ProCard until further notice
NOTE: University Dining Services is not set up in P2P yet, please continue to utilize the legacy Direct Pay form for them until further notice
NOTE: The Kennel Bookstore is now setup and ready for use in P2P.
NOTE: Iron Mountain Shredding is now setup and ready for use in P2P.
Use this Quick reference to determine which CSUBUY P2P form and Shopping Punchout Vendor to use and also when not to use CSUBUY P2P - Campus Guidance for P2P Purchasing and Payments Forms
CSUBUY P2P - Delegation of Authority (DOA)
The DOA's are financial approvals for each departments transactions in CSUBUY P2P. A P2P transaction will only go to one level of DOA approval based on the dollar amount of the P2P transaction. There are four levels of DOA in P2P as follows: Level 4 - up to $5,000; Level 3 - $5,001 to $50,000; Level 2 - $50,001 to $100,000; and Level 1 - $100,001 or greater (Level 1 will always be a VP for DOA). It is recommended to have at least 2 people listed as DOA for Levels 3 and 4, as anyone creating a P2P transaction can not also be the DOA approver for that transaction. To make any updates to your department's DOA, please click here.
Access to CSUBUY Marketplace (for vendors that don't have a P2P Punchout yet)
What is CSUBUY P2P?
Fresno State is one of the seven campuses piloting the implementation of CSUBUY Procure-to-Pay (P2P), the third phase of the CSUBUY program. CSUBUY P2P will provide one streamlined automated approach and system for procurement and payment processes from shopping all the way through receiving and invoicing. It will also reduce the manual touchpoints of our current system and provide a standardized and simplified experience for campus users and outside vendors.
CSUBUY P2P Training Opportunities
All sessions are online and you only need to attend one session
CSUBUY P2P Training Resources
- Quick reference to determine which CSUBUY P2P form and Shopping Punchout Vendor to use and also when not to use CSUBUY P2P - Campus Guidance for P2P Purchasing and Payments Forms
- Submit a question anytime for a response from our campus team within 4 hours (for supplier isses/questions use ServiceNow Ticket below)
- For any access issues, email email@example.com
- Technical Issues: submit a ServiceNow ticket. (can be used for supplier questions and issues, not to be used for access issues)
Suppliers/Vendors: Need help accessing P2P? Please email us at firstname.lastname@example.org
If you are encountering login/access issues or have questions about using CSUBUY, please contact Procurement at 559-278-2111