Payroll Services
Sick Leave
Sick Leave is provided to protect the employee from a loss of income when physically
incapacitated from work.
Sick Leave
Sick Leave is provided to protect the employee from a loss of income when physically incapacitated from work.
Eligibility
A full-time qualified employee earns 8 hours of sick leave per month. A part-time qualified employee earns pro-rated sick leave based on their time base.
Accrual
Eleven days of pay must be accrued in a pay period to earn sick leave credits for that pay period. Sick leave accrues on the first day of the following pay period.
Usage
Sick leave credits may not be used prior to their accrual. Employees are responsible for reporting absences to the appropriate administrator as soon as possible. Supervisors may require substantiation for any absence, regardless of length of time.
Maximum
There is no maximum on the amount of sick leave credit an employee can accumulate. Unused sick leave may be converted into service credit at retirement in accordance with CalPERS guidelines.
Collective Bargaining Language on Sick Leave
| Unit | Reference | Sick (Self) | Sick (Family) |
|---|---|---|---|
| Confidential (C99) | HR 99-05 | Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. | The use of sick leave to care for a family member may be mutually agreed to by the employee and the appropriate administrator and charged against the family medical leave entitlement. |
| Excluded (E99) | HR 99-05 | Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. | The use of sick leave to care for a family member may be mutually agreed to by the employee and the appropriate administrator and charged against the family medical leave entitlement. |
| Management Personnel Plan (MPP - M80) | HR 99-05 | Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. | The use of sick leave to care for a family member may be mutually agreed to by the employee and the appropriate administrator and charged against the family medical leave entitlement. |
| Executives (M98) | HR 99-05 | Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. | The use of sick leave to care for a family member may be mutually agreed to by the employee and the appropriate administrator and charged against the family medical leave entitlement. |
| Physicians (R01) | Article 14 | Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. | Illness or injury in the immediate family; and sick leave for family care is primarily for emergency situations. Up to ten (10) days of accrued sick leave credit may be used for family care during any one (1) calendar year. |
| CSUEU (R02,05,07,09) | Article 15 | Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. | Up to ten (10) days of accrued sick leave credit may be used for family care during any one (1) calendar year. The Appropriate Administrator may authorize an additional five (5) days of accrued sick leave credit for family care during one (1) calendar year. |
| Faculty (R03) | Article 24 | Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. Consult R03 CFA CBA for impact of sick leave provisions on FERP employees. | Sick leave for family care is primarily for emergency situations. Up to forty (40) hours of accrued sick leave credit may be used for family care during any one (1) calendar year. |
| Academic Support (R04) | Article 19 | Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. | Sick leave for family care is primarily for emergency situations. Up to five (5) days of accrued sick leave credit may be used for family care during any one (1) calendar year. The appropriate administrator may authorize the use of additional sick leave for family care. |
| Skilled Trades (R06) |
Article 18 | Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. | Sick leave for family care, as defined in 18.10, is primarily for emergency situations. Up to seven (7) days of accrued sick leave credit may be used for family care during any one (1) calendar year. The appropriate administrator may authorize the use of additional sick leave for family care upon request by an employee. |
| Public Safety (R08) | Article 22 | Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. | Up to five (5) days of accrued sick leave credit may be used for family care during any one calendar year. |
| IUOE (R10) |
Article 15 | Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. | Sick leave for family care is primarily for emergency situations. Up to seven (7) days of accrued sick leave credit may be used for family care during any one (1) calendar year. The appropriate administrator may authorize the use of additional sick leave for family care upon request by an employee. |
| Academic Student Employees (UAW - R11) |
Article 20 | Following completion of one qualifying pay period, up to eight (8) hours. Pro rata accrual for less than full-time. Sick leave may be accumulated without limits. | Sick leave for family care is primarily for emergency situations. Up to five (5) days of accrued sick leave credit may be used for family care during any one (1) calendar year. |