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Benefits

Nonindustrial Disability Insurance (NDI)

This program is an employer-paid short term disability program designed to provide a weekly benefit to eligible employee.

Full time, permanent or probationary employees, who are members of the Public Employees’ Retirement System (PERS) or State Teachers’ Retirement System (STRS) and who are in compensated employment, are eligible to apply for NDI benefits when disabled from work due to illness or physical injury which is not work related. Part time employees who are members of PERS or STRS may be eligible if they are appointed half time or more for one year of service or one academic year or more.

Benefits may vary according to the collective bargaining unit. Generally, the maximum weekly benefit is $125; however, the maximum weekly benefit for employees in Bargaining Units 1, 2, 4, 5, 6, 7, 9, Confidential (C99) and Management (M80) is $250.00.

Rate Chart

NDI Benefit
Employee Category   Weekly NDI Benefit
Unit 3 Faculty $125
Unit 4 Academic Support $250
Unit 6 Skilled Crafts $250
Unit 8 Public Safety $125
Unit 10 Operating Engineers $250
​Uni 11 Teaching Associates​ ​$125
E99 Excluded $125
Unit 1 Physicians $250
Unit 2 Health Care Support $250
Unit 5 Operations Support $250
Unit 7 Clerical/Administrative Support $250
Unit 9 Technical and Support Services $250
C99 Confidential $250
M80 Management Personnel Plan (MPP) $250
M98 Executive Management $250

 

How to Initiate a Nonindustrial Disability Leave

To begin a medical leave, please select: Initiate Medical Leave

Requirements for Leave

To participate, an employee must complete the following:

  • A claim form (DE 8501) must be obtained from Human Resources and submitted to the Employment Development Department via the employee’s attending physician.

Procedures for Leave

The HR Leave Coordinator will discuss the information below with the employee.

  1. All sick leave must be exhausted prior to commencement of NDI benefits. Employees have the option to use accrued vacation. If using vacation, they must exhaust all accrued vacation before the NDI benefit will start. 
  2. Human Resources provides the claim form with Part A - Employer Information completed by Payroll.
  3. The employee completes Part B - Claim Statement of Employee.
  4. The employee submits the claim to the attending physician.   
  5. The attending physician completes Part C - Physician/Practitioner Certificate.
  6. Upon completion of the medical certificate the claim form needs to be submitted to the Employment Development Department (EDD) for determination of benefits.

Nonindustrial Disability Program Summary

Waiting Period

The waiting period is seven (7) calendar days. The waiting period or any unserved portion may be waived if hospitalization is required.

Continuation of Employee Benefits

Generally Health/Dental/Vision insurance premiums are automatically deducted from the NDI benefits.  If benefit plans are continued, the employer contribution and employee contribution, if any, will also continue.

Voluntary deductions such as parking, union dues, pre-tax plans, miscellaneous voluntary deductions are deducted, if there is sufficient gross pay. Employees may cancel voluntary deductions if desired.

The Internal Revenue Service has ruled that NDI benefits are taxable wages, and as a result, state and federal taxes and Social Security contributions will be withheld. Employees will not earn retirement service credit and retirement contributions will not be deducted from NDI benefits. NDI payments are not affected by other disability or wage loss insurance.

Payment Process

The Employment Development Department (EDD) determines the period of eligibility and authorizes claims and claim period(s). Once the Payroll Office receives authorization, they will request payment to the State Controller’s Office. Payment is then prepared on a monthly basis through the Payroll Office and distributed via direct deposit or by the individual department.  

Employees may obtain a Request for Special Mailing of Warrants form from the Cashier’s Office, Joyal Administration Lobby, to have their pay warrant mailed to their home address.

Please note: The NDI claim form, approval by EDD and payment may take up to 4-6 weeks. Timely reporting of medical leaves and the process of the NDI claim forms by the employee and doctor is important.

Appeal Rights

Employees may appeal NDI determinations in writing and obtain a hearing before an administrative law judge by informing the NDI office or any EDD office.

Medical Leaves of Absence

Types of Leave Programs

Usage of Leave Credits

Roles and Responsibilities

Assigned Leave Coordinator

Initiate a Leave of Absence

FAQ

Leave Related Forms

FMLA

Medical Leave Application

Rights and Responsibilities

Certification of Health Care Provider for Employee

Certification of Health Care Provider for Family Member

Certification of Health Care Provider for Paternity

Notice & Request Form

NDI

How to File a Claim

Provisions

Catastrophic Leave

Option Sheet