Newly Hired? Here’s How to Get Started with Your Benefits
As a new benefit-eligible employee, you have 60 days from your hire date to enroll
in health, dental, vision, or FlexCash benefits. If you miss this deadline, you’ll
have to wait for the next Open Enrollment period (coverage begins the following January
1) or enroll after a 90-day waiting period under the Health Care Portability and Accountability
Act (HIPAA).
Your coverage will begin on the first day of the month following the date your completed
Benefits Worksheet is received by Human Resources.
Example:
Hire Date: July 29
Worksheet Received: August 10
Coverage Effective: September 1
Plan premiums are shared between the CSU and the employee. Your monthly contribution
depends on the plan you choose and the number of dependents enrolled, so it’s important
to review your options carefully to find the best fit for your needs.
Medical plans are administered by CalPERS. Please note that dual coverage and split
enrollments are not allowed.
To enroll, submit your Benefits Worksheet along with any required documentation to the Human Resources Office (Joyal Administration
Building, Room 211) within 60 days of your hire date. You may also upload your documents
securely via MoveIT.
Dual Coverage Is Not Allowed
CalPERS rules prohibit dual coverage, which means you cannot be enrolled in a CalPERS health plan as both a member and a dependent, or as a dependent on two separate enrollments.
If dual coverage is discovered, it will be retroactively canceled, and you may be required to repay any costs incurred from the date the overlap began.
To avoid issues, be sure to check that no one in your household is double-covered
under CalPERS.
Life Happens—You May Be Eligible to Update Your Benefits
When certain life events occur, you're allowed to make changes to your benefit elections
outside of Open Enrollment. These are known as Qualifying Life Events.
Examples include adding or removing a dependent due to:
- Birth, adoption, marriage, or domestic partnership
- Divorce, legal separation, or death
- Gaining or losing coverage under another health plan
To see full eligibility details, visit the CalPERS Family Status Change/Life Events page.
To make a change, complete a Benefits Worksheet and submit it to the HR Benefits team via Adobe Sign. Your change will take effect
on the first of the month following the date your form is received by HR—unless the change is mandatory (see below).
When adding a dependent, be prepared to provide required documentation, such as a
Social Security number, marriage certificate, birth or adoption certificate, or divorce
decree.
Mandatory vs. Permissive Transactions
Some benefit changes are required by law, while others are optional. Here’s a quick
guide to the difference:
Mandatory Transactions
- Birth or adoption of a child
- Death of a dependent
- Dependent reaching age 26
- Divorce or end of domestic partnership
- Enrollment of spouse, registered domestic partner, or dependent in a CalPERS health
plan
Permissive Transactions
- A child, spouse, or domestic partner entering military service
- A child turning 18 or gaining non-CalPERS coverage
- A spouse moveing out of the household
- Adding a spouse, domestic partner, or stepchild
- Change in custody of a child
Mandatory changes take effect the first of the month after the event date.
Permissive changes take effect the first of the month after your form is received by Human Resources.
FlexCash Plan
If you have non-CSU medical and/or dental coverage—such as through a spouse, partner, or another employer—you may be eligible to waive
CSU coverage and receive cash in lieu of benefits through the FlexCash Plan.
To participate, you’ll need to complete both the Benefits Worksheet and the FlexCash Enrollment Form, along with any required documentation. Forms should be submitted to the HR Benefits
team via Adobe Sign.
💡 Please note: FlexCash payments are considered taxable income.
Flexible Spending Plans (HCRA/DCRA)
Certain Family Status Changes may allow you to enroll in, cancel, or update your contributions to the:
- Health Care Reimbursement Account (HCRA), and/or
- Dependent Care Reimbursement Account (DCRA)
If you've experienced a qualifying event and want to make changes to your existing
HCRA or DCRA, simply complete the HCRA/DCRA Enrollment Form and submit it to Human Resources.
Open Enrollment: Your Annual Opportunity to Review and Refresh Your Benefits
Each year, Open Enrollment gives you the chance to take a fresh look at your benefits
and make updates that better match your current needs—and your family’s.
It’s a good time to consider any changes over the past year, or ones you expect in
the months ahead. Have you welcomed a new family member? Changed your healthcare needs?
Adjusted your financial goals? Open Enrollment is your window to make updates like:
- Changing health, dental, or vision plans
- Enrolling or re-enrolling in HCRA/DCRA
- Adding or removing dependents
- Signing up for or opting out of FlexCash
Even if you don’t plan to make changes, it’s still a great opportunity to review your current elections and ensure everything’s up to date.
Details about this year’s Open Enrollment period—including deadlines and instructions—will
be shared via campus communications and posted on the Open Enrollment webpage when available.
Explore Open Enrollment Details