Administration and Finance

Records Retention & Disposition

In compliance with the systemwide Records Retention and Disposition Schedules Policy effective June 12 2025, listed below are the Records/Information Retention and Disposition Series and the campus designee assigned to oversee each series.

It is the policy of the California State University to retain all records based on the CSU’S Systemwide Records Retention Schedules to ensure compliance with legal and regulatory requirements while implementing appropriate operational best practices. Once any such time period is complete, the records are to be disposed of to align with data minimization principles.

For more information, please click the link for the schedule series you are interested in below.


Schedule Series	Campus Designee and Contact Person
Record Series 1.0 Personnel/Payroll	Staff and Managers: Scott Fetterhoff scottf@mail.fresnostate.edu Faculty: Jim Schmidtke jmschmidtke@mail.fresnostate.edu
Record Series 2.0 Fiscal	John Fugatt johnfugatt@mail.fresnostate.edu
Record Series 3.0 Environmental Health & Safety	Jamie Horio jhorio@mail.fresnostate.edu
Record Series 4.0 Student Records	Martina Granados martinag@mail.fresnostate.edu
Record Series 5.0 Capital Planning, Construction and Facilities Management	Capital Planning, Construction: Dillon Griffith digriffith@mail.fresnostate.edu Facilities Management: Jeff Prickett jprickett@mail.fresnostate.edu
Record Series 6.0 University Police	Chief Anthony Martinez atmartinez@mail.fresnostate.edu
Record Series 7.0 Advancement	Leticia Reyna Cano lreyna@mail.fresnostate.edu
Record Series 8.0 Academic Personnel	Jim Schmidtke jmschmidtke@mail.fresnostate.edu
Record Series 9.0 Curriculum & Accreditation	Bernadette Muscat bmuscat@mail.fresnostate.edu
Record Series 10.0 Research & Sponsored Programs	Jason Bush jbush@mail.fresnostate.edu
Record Series 11.0 Institutional Records	Diana Ralls diralls@mail.fresnostate.edu