Campus Budget Discussion

Presentation to Staff Assembly
October 11, 2024

Budget Cycle: State, CSU and Campus

Budget cycle timeline showing CSU budget planning in July-August, Trustees adoption in September, the Governor’s Budget in January, Legislative Analyst’s Budget Analysis in February, the Governor’s May Revised Budget, and adoption of the State Budget in June. Fresno State receives its allocation in June/July and distributes Campus Level A and B in August as part of the Fresno State Budget Planning Process.

Fresno State Budget Planning Process

Budget allocation flowchart: State of California funding goes to the Chancellor’s Budget Allocation and then the Campus, working with the President’s Cabinet. Level A Allocation is distributed among Academic Affairs, Administration and Finance, Student Affairs, Technology Services, Athletics, Advancement, Office of the President, and Equity and Engagement. Level B Allocation leads to colleges, schools, and department allocations.

Final CSU Budget

  • Provide CSU with 5% increase in ongoing state funding for FY 2024/25 (approximately $240 million) Year 3 of 5
  • $5 million in one-time funding for CSU to expand certificate and degree programs at new locations share with the UC and CCC.
  • Prepare a report due to the legislature by October 1, 2024, detailing how each university has notified its campus community about campus climate policies and protocols, as well as efforts to ensure the enforcement of these and other policies protecting safety and educational access.
  • With the $75 million one-time reduction and increasing operational expenses, the CSU will face an approximate $218 million funding gap for 2024-25.
  • Campuses will continue to make difficult decisions related to program consolidation, course and class size changes, curtailing hiring, eliminating positions, reductions in faculty release time from committee work and reductions in sabbaticals, among many other cost-savings options, including the implementation of voluntary separation and early retirement programs.

2024-25 Budget

2024-25 CSU Final Budget Allocation Summary, including CSU and Fresno State general fund budgets, tuition and fees, total operating budget, and expenditure increases. 2024-25 campus budget allocations showing general fund, tuition and fees, total university budget, reductions for health fees and professional programs, and total available for Level A Allocation.

2023-24 Expenditures and 2024-25 Expenditures

2023-24 Expenditures (Actual)

2024-25 Expenditures (Estimated)

Pie chart of 2023-24 actual expenditures: SUG/Other 11%, Operating 19%, Benefits 25%, and Salaries 45%. Pie chart of 2024-25 estimated expenditures: SUG/Other 12%, Operating 19%, Benefits 25%, and Salaries 44%.

2023-24 actual and 2024-25 estimated expenditures
Expenditure category 2023-24 (Actual) 2024-25 (Estimated)
SUG/Other $46,757,196 $50,131,000
Operating $76,626,211 $76,626,211
Benefits 102,104,400 $104,000,000
Salaries $186,963,617 $182,730,599
Total $412,451,424 $413,487,810

2024-25 Campus Budget Allocations

2024-25 campus budget allocation table showing the prior-year general fund, annual allocations, tuition increase, total university budget, deductions, and the total available for Level A Allocation.

2024-25 Commitments to Central Funds

2024-25 Commitments to Central Funds
Description Allocation Notes
23-24 Central Fund Allocation 181,359,368  
23-24 Allocation from CO to Compensation 5,784,000  
Health Benefit Cost Increase 3,990,000  
Property Liability Insurance 1,157,000  
24-25 Allocation from CO to Compensation 3,246,000 estimated GSI comp increase = $14.4 million (University contribution = $11.2 million or 78%)
Graduation Initiative -allocate to Compensation 1,017,000  
Veteran’s Tuition Waivers 295,000  
State University Grant 6,612,000  
Subtotal: 203,460,368  

2024-25 Division Allocation

2024-25 Division Allocation
Description Allocation Notes
2023-24 Division Allocation 181,115,632  
2024-25 Project Rebound 605,000 Academic Affairs
2024-25 Support with Students for Disability 31,000 Student Affairs & Enrollment Management
2024-25 Operations and Maint New Facilities 146,000 Facilities Management
Title IX Anti-Discrimination Programs 750,000 $450K for legal fees, programming and new Prevention/Ed Coordinator; balance to Compensation ($300,000)
CalNAGPRA 150,000  
Subtotal: 182,797,632  
TOTAL ALLOCATIONS TO CENTRAL & DIVISIONS: 386,258,000  
2024/25 Budget Surplus/(Deficit): (2,314,743)  

Level A 5% Budget Reduction

Level A 5% budget reduction table: Academics Affairs $6,175,222; Student Affairs $620,234; Administration and Finance $438,229; Facilities $610,556; Advancement $165,897; Office of the President $160,177; Technology $518,888; Athletics $487,612; Equity and Engagement $41,324; total $9,218,139. The listed 2024/25 deficit, GSI compensation obligation, and utility pool increases together total (9,218,139).

2024-25 Centrally Managed Funds

Centrally managed funds table showing balances as of June 30, 2024, funds allocated for 2024-25, balances as of July 1, 2024, and fund names, including President’s Reserve, Reserve for Economic Uncertainty, Benefits Pool, Risk Pool, State University Grants, Compensation Pool, Utilities, and other central funds.

2024-25 Reserve for Economic Uncertainty Allocations

2024-25 Reserve for Economic Uncertainty revenues
Description 2024-25 Budget
Level A Base Budget $ 7,107,585
Projected Tuition Revenue Deficit (6,500,000)
One Time Adjustments -
PY Carryforward 3,918,068
Total Revenues $ 4,525,653
2024-25 Reserve for Economic Uncertainty allocations
Description Academic Affairs Infrastructure/Deferred Maintenance Athletics Technology Services Miscellaneous
Programs for Children Revenue Allocation (380,000)        
Scholarships to Marching Band (50,000)        
Marching Band /Bulldog Beat Scholarships (200,000)        
FOOSA (50,000)        
Field Maintenance   (500,000)      
Athletics Operations     (3,247,156)    
Cyber Hygiene Project       -  
Maxient Service Agreement         (10,000)
International Recruitment Commissions         (275,000)
Expenses Other - Miscellaneous         (1,466)
Cash Short/Over         20
Merchant Discount         (15,000)
ConServe/Perkins         (110,000)
Re-distribution SAS fees         (270,000)
Allowance for Doubtful Higher Education Tuition & Fees         (250,000)
Benefits Adjustment         (4,000)
Totals (680,000) (500,000) (3,247,156) - (935,446)
Total allocations (5,362,602)
Total 2024-25 Budget Allocations $ (5,362,602)
Projected Carry Forward Balance as of 6/30/25: $ (836,949)

Benefit Expenditures 2014-15 to 2024-25

Bar chart of benefit expenditures rising from $56,669,786 in 2014-15 to a projected $104,000,000 in 2024-25, with annual values shown for each year. Permanent base budget of $107 million.

* Permanent base budget of $107 million

Level A Overview: Academic Affairs

Academic Affairs Level A allocation table for 2019-20 through 2024-25, showing prior-year allocations, compensation and other adjustments, reductions, annual totals, total Level A, and percentage of Level A allocation.

  1. $1,400,000 = $700,000 in 2018-19 and $700,000 in 2019-20. Funding was made permanent in 2019-20
  2. Includes $351,000 for Average Load Increase
  3. Does not include $1,577,000 of one-time GI 2025

Level A Overview: Administration & Finance

Administration & Finance Level A allocation table for 2019-20 through 2024-25, showing prior-year allocations, compensation and other adjustments, reductions, annual totals, total Level A, and percentage of Level A allocation.

Level A Overview: Student Affairs & Enrollment Management

Student Affairs & Enrollment Management Level A allocation table for 2019-20 through 2024-25, showing prior-year allocations, compensation and other adjustments, reductions, annual totals, total Level A, and percentage of Level A allocation.

  1. $1,120,000 = $560,000 in 2018-19 and $560,000 in 2019-20. Funding was made permanent in 2019-20
  2. $5,134,196 = Cross Cultural Gender Center moved from Student Affairs & Enrollment Management to Division of Equity and Engagement + reduction in contribution to compensation pool

Level A Overview: Technology Services

Technology Services Level A allocation table for 2019-20 through 2024-25, showing prior-year allocations, compensation and other adjustments, reductions, annual totals, total Level A, and percentage of Level A allocation.

  1. $280,000 = $140,000 in 2018-19 and $140,000 in 2019-20. Funding was made permanent in 2019-20.

Level A Overview: Advancement

Advancement Level A allocation table for 2019-20 through 2024-25, showing prior-year allocations, compensation and other adjustments, reductions, annual totals, total Level A, and percentage of Level A allocation.

  1. University Marketing and Communications moved from Advancement to Office of the President

Level A Overview: Office of the President

Office of the President Level A allocation table for 2019-20 through 2024-25, showing prior-year allocations, compensation and other adjustments, reductions, annual totals, total Level A, and percentage of Level A allocation.

  1. University Marketing and Communications moved from Advancement to Office of the President
  2. Includes CalNAGPRA funds from Academic Affairs

Level A Overview: Equity and Engagement

Equity and Engagement Level A allocation table for 2023-24 and 2024-25, showing prior-year Level A, compensation adjustment, campus adjustment, 5% reduction, totals, and percentage of Level A allocation.

  1. Cross Cultural and Gender Center moved from Student Affairs and Enrollment Management to Equity and Engagement

Level A Overview: Athletics

Athletics Level A allocation table for 2019-20 through 2024-25, showing prior-year allocations, compensation and other adjustments, 5% reduction, annual totals, total Level A, and percentage of Level A allocation.

Athletics

Athletics university support
Category 2018-19 2019-20 2020-21 2021-22 ** 2022-23 2023-24 2024-25 ***
Level A $ 5,950,432 $ 6,208,150 $ 6,210,584 $ 6,286,414 $ 6,505,090 $ 6,771,611 $ 6,310,769
Benefit Pool Allocation $ 3,191,017 $ 3,450,868 $ 3,309,625 $ 2,944,375 $ 3,138,099 $ 3,416,346 $ 3,709,400
Reserve for Economic Uncertainty $ 5,331,183 $ 5,437,906 $ 3,442,906 $ 2,895,031 $ 2,930,936 $ 3,447,156 $ 3,274,798
Additional One-Time Support $ 1,922,659 $ 1,403,410   $ 987,125 $ 2,011,625 $ 5,619,055  
Subtotal $ 16,395,291 $ 16,500,334 $ 12,963,115 $ 13,112,945 $ 14,585,750 $ 19,254,168 $ 13,294,967
Financial Aid - One Time Allocation $ - $ 2,000,000 $ - $ - $ - $ - $ -
IRA Fees $ 4,072,653 $ 3,970,621 $ 4,122,307 $ 4,046,835 $ 3,901,349 $ 2,898,515 $ 4,010,000
Student Body Association Fees $ 329,924 $ 321,543 $ 331,142 $ 327,949 $ 316,500 $ 314,736 $ 324,600
Subtotal $ 4,402,577 $ 6,292,164 $ 4,453,449 $ 4,374,784 $ 4,217,849 $ 3,213,251 $ 4,334,600
TOTAL UNIVERSITY SUPPORT: $ 20,797,868 $ 22,792,498 $ 17,416,564 $ 17,487,729 $ 18,803,599 $ 22,467,419 $ 17,629,567
% Change: -1% 10% -24% 0% 8% 19% -22%
  • Includes Bulldog Beat Scholarship funds
  • ** Does not include one-time HEERF funding $5,088,520 (FY 2021-22)
  • *** Budget includes 5% reduction

Tenured & Tenure Track Faculty

Bar chart of tenure and tenure-track faculty headcount: Fall 2017 635, Fall 2018 653, Fall 2019 641, Fall 2020 632, Fall 2021 636, Fall 2022 621, and Fall 2023 622.

Tenure Density
Measure Fall 2017 Fall 2018 Fall 2019 Fall 2020 Fall 2021 Fall 2022 Fall 2023
Tenure Density 54% 55% 56% 55% 53% 53% 51%
Tenure Track Hires and Cumulative
Measure Fall 2017 Fall 2018 Fall 2019 Fall 2020 Fall 2021 Fall 2022 Fall 2023
Tenure Track Hires 60 601 25 13 22 26 51
Cumulative 252 312 337 350 372 398 449
Lecturers and Student Enrollment
Measure Fall 2017 Fall 2018 Fall 2019 Fall 2020 Fall 2021 Fall 2022 Fall 2023
Full Time Lecturers 192 200 194 217 215 217 237
Part Time Lecturers 678 656 613 601 652 641 676
Student Enrollment 25,168 24,995 24,139 25,341 24,946 23,929 23,832
  1. 57 started in fall 2018

Note: Data is based on headcount except for Tenure Density which is based on FTEF

Source: Office of Institutional Effectiveness Census Data run November 1 annually. Tenure Track Density and Hire data obtained from Chancellor’s Office and Academic Affairs.

Employees

By Division

Employee headcount and percentage by division for Fall 2017 through Fall 2023, including Academic Affairs, Administration & Finance, Athletics, Diversity, Engagement & Equity, President’s Office, Student Affairs & Enrollment Management, Technology Services, University Advancement, and grand totals.

By Employment Group

Employee headcount and percentage by employment group for Fall 2017 through Fall 2023: Manager, Non-Tenure Track Faculty, Staff, and Tenure/Tenure Track Faculty, with annual grand totals.

Fall 2024 data will be added November 1 2024 (after Census).

Employees are categorized based on their primary employment status.
Includes all instructional faculty, coaches, librarians, academic-related service professionals and grant-related faculty.
Data is based on headcount as of November 1; excludes previously approved, vacant, budgeted positions
Source: Office of Institutional Effectiveness

2025-26 and Beyond

  • For 2025-26, impose a 7.95% reduction of ongoing state funding to the CSU’s operating budget, equivalent to a cut of $397 million (for our campus = $20 million).
  • Defer 2025-26 compact funding in the amount of $252 million ongoing to 2026-27.
  • Defer 2026-27 compact funding in the amount of $264 million ongoing to 2027-28.

Other Budget Provisions Impacting Students

  • Middle-Class Scholarship program will face an ongoing reduction of $110 million beginning in 2025-26.
  • Cal Grant Reform Act’s transition to new formats will not occur in 2025-26.
  • The newly created California Student Housing Revolving Loan Program will not be funded, effectively suspending the program before it commenced.
  • All funding for the Learning Aligned Employment Program (LAEP) will be swept back to the state, effectively eliminating the program.
  • The CSU Immigrant Legal Services program will have its funding restored to its regularly budgeted $7 million.

Auxiliary 2024-25 Budgets

Links to Annual Budgets:

Links to Annual Budgets
Organization Annual budget link
Fresno Association https://auxiliary.fresnostate.edu/association/assoc-public-documents.html
Fresno Foundation https://auxiliary.fresnostate.edu/foundation/fdn-public-documents.html
Agriculture Foundation https://agf.fresnostate.edu/public-documents.html
Associated Students, Inc. (ASI) https://asi.fresnostate.edu/
Programs for Children Inc. https://academics.fresnostate.edu/pfc/public-documents/index.html
Athletic Corporation https://gobulldogs.com/sports/2016/6/8/ot-financial-documents-html

Trademark Licensing Royalty Distribution Summary

Royalty Actuals for 2023-24
Gross Royalties Less CLC Admin Fee Fee % Less CLC Marketing Reserve 2% Net Royalty Check Advancement Licensing Trust Acct Athletics (CSUF Athletic Corp) VEB/FSAA Total Distributions
$582,268 $105,283 18.1% $9,540 $467,445 $141,509 $323,042 $2,897 $467,448
Royalty Targets for 2024-25
Gross Royalties Less CLC Admin Fee *Fee % Less CLC Marketing Reserve 2% Net Royalty Check Licensing (Advancement Trust Acct) Athletics (Athletic Corp) Craft Beer/Athletics Craft Beer Related Products / Athletics VEB/FSAA Total Distributions
$545,000 $79,500 14.59% $9,310 $456,190 $148,000 $300,000 $5,000 $1,190 $2,000 $456,190

* Beginning 7/1/24, the university will benefit from improved royalty splits in the new 10-year agreement with CLC (University Licensing Agency)

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