Vendor Payee Data Record (PaymentWorks STD 204 Electronic Form)
Effective January 1, 1993, California Tax Regulations require the California State University system (CSU) to withhold Federal and/or State income taxes from payments to certain vendors. Payments made to nonresident vendors, including corporations, individuals, partnerships, estates and trusts, are subject to withholding. Nonresident vendors performing services in California or receiving rent, lease or royalty payments from property (real or personal) located in California will have 7% of their total payments withheld for State income tax. However, no withholding is required if total payments to the vendor for the calendar year are $1,500 or less.
In order to gather such information as residency status, taxpayer ID number, Payee type, etc. the CSU now requires all vendors complete a Vendor Data Record Form, STD 204, on a one-time basis, before any payment can be made. If Form, STD 204 is not completed and returned by the individual or company being paid, payment will either be delayed or Federal and/or State withholding will be calculated (Federal withholding rate 30%, and for State income tax withholding rate 7%).
A 1099 Misc. is issued for services or rent if the total amount of payments made for the calendar year is $600 or more, including corporations for legal services.
Medical and Health Care Payments of $600 or more made in the course of your trade or business to each physician or other supplier or provider of medical or health care services, including Corporations.
Royalty payments of $10 or more will also receive a 1099 Misc.
Non Residents providing a service in California, including agents, entertainers and Corporations or partnerships are subject to 7% State withholding if the total amount of payments for the calendar year are $1,500 or more.
A non-resident payee may submit a Withholding Exemption Certificate Form 590.
Also, for a reduced rate form 589 Nonresident Reduced Withholding Request has to be submitted in advance of payment to the Franchise Tax Board.
Contact: Franchise Tax Board
Not Toll Free: 916-845-4900
Web site: www.ftb.ca.gov
Campus Contact: Vicky Vongdara 278-7985